Title:  Manager, General Administration

Job Summary

Manage country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• Manage maintenance service of office facilities, M&E, Generator, Fire safety, PABX and Security system in head office.
• Manage and control fixed asset and general expenses of head office.
• Coordinate meeting room booking, refreshment and event arrangement for head office.
• Manage security operation and support HSE & BCP of head office.
• Supervise vehicle related license, governmental related license and its' renewal process.
• Act as a liaison between different departments for administrative support such as office stationery, assets, staff uniform and others.
• Develop and implement office policies, procedures, and standards.
• Analyses and review administrative cost to be cost efficient
• To assist Head of Administration Department and coordinate with outside multi organizations.

Leadership Responsibilities

• Set direction and cascade team/function goals to ensure goals are well-defined and clearly communicated.
• Drive and manage learning and development of team in the area of General Administration and DKSH behaviors to achieve team/function goals.
• Drive self-learning and improvement in the area of General

Functional Skills and Knowledge

• Demonstrate advanced knowledge of principles and techniques of administrative management (e.g. lean 6-sigma best practices, etc.)
• Demonstrate advanced analytical skills and attention to detail
• Demonstrate advanced experience in analyzing complex data, understanding of business implications, and making recommendations to management team

People DNA Behaviors

Act with purpose:

• Engage, motivate and inspire others
• Build and maintain strong networks internally and externally
• Apply knowledge of business and financial acumen to achieve objectives
• Set clear expectations and check for understanding

Care about others:

• Instill optimism and develop others’ resilience
• Build diverse and inclusive teams
• Manage conflicts constructively
• Demonstrate interpersonal savvy and situational adaptability
• Use resources in a sustainable way

Deliver with direction:

• Build high-performing teams
• Delegate effectively and empower decision making
• Take calculated risks to make timely and effective decisions
• Lead change activities
• Role model the organization’s culture

Grow with passion:

• Give feedback and ask questions to coach, provoke reflection and grow others
• Actively support and drive employee career development
• Use an agile learning approach with others to address challenges
• Recognize and reward success
• Select best-fitting talents to meet current and future business needs
• Actively seek feedback and act on it
• Demonstrate resilience; learn from both successes and setbacks
• Own and drive your career development

Education

Bachelor’s degree in business administration, or an equivalent degree

Work Experience

• Minimum seven to ten years’ experience in a similar role
• Minimum five years’ experience in a managerial capacity

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference! https://www.dksh.com/careers