Title:  Administrator, Sales Administration Support (6months Contract)

Job Summary

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• Support superior in managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources. The key areas are to coordinate with internal and external parties to provide clerical support on:
o Inbound supply chain – from purchase ingredient/materials to payment. Related parties are client, custom clearance, sales, Account Payable and related.
o Outbound supply chain – from order to collection. Related parties are Customer, sales, supply chain warehouse and logistic, Account Receivable.
o Regulatory support – Contact with client, customer, sales, regulatory affair and related.
o Inventory Management; to compose and provide an inventory status report to sales and management; and closely follow up with sales team to ensure well inventory management.
• Update content/changes to organization’s administration and support services policies and procedures on a periodical basis.
• Support activities related to administration and support services delivered to business operations in accordance to agreed service level standards.
• Assist superior in implementing continuous improvement activities on administration and support services delivered to operations.
• Collate, document and prepare reports on budget, cost control administration and support services delivered.
• Support superior in executing tracking tools and generating periodical reporting on effectiveness of administration and support services offered
• Provide administration support on department initiatives and programs.
• Record findings and prepare maintenance reports (e.g. office supplies, office equipment inventory details, tender documentation, etc.)
• Escalate complaints and requests raised by employees/departments to superior.

Functional Skills and Knowledge

• Demonstrate basic knowledge of principles and techniques of administrative management (e.g. lean 6-sigma best practices, etc.)
• Demonstrate basic analytical skills and attention to detail.
• Demonstrate basic experience in analyzing data and understanding business implications.
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint).
• Demonstrate fluency in local language and ideally in English, both written and spoken.

Education and Work Experience

• Certificate/Diploma in Business Administration, or equivalent.
• At least two years' experience in a similar role.

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference! https://www.dksh.com/careers.