Title:  Administration Assistant

Job Summary

Responsible for organizing , arranging and controlling in various administrative functions such as : office supplies, office administration and supervise in daily cleaning condition, safety and security of inside and outside warehouse and providing clerical supports on daily activities.

General Responsibilities

• To organize the stationary issues regarding of collecting the requests and sending to HO, controlling and delivering the stationaries to respective department
• To organize M&E issues by the regarding of controlling M&E accessories, checking M&E with AMT (Third Party), etc.
• To coordinate and implement the generator issues by the regarding of regular maintenance, fuel filling and controlling, and the related records
• To monitor and control safety conditions, security issues and fire safety issue (training, drilling, etc)  by regarding - monitoring, controlling, reporting, etc. according to the management’s plan. 
• To assist in the extension of warehouse license and other related processes
• To supervise cleaners and general workers closely for the cleaning and hygiene warehouse inside and outside, office area, public way.
• To control, order and distribute the pantries, maintaining the records and reporting
• Make sure to keep all necessary documents for administration related matters with proper filing system
• Proper monitoring for the consumption of household necessities, Meeting Rooms’ facility and arrange to provide food, drinks as request (e.g. Events, meeting, etc.)
• Assist and Support DC/Deport head in general administration, documentation and managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources etc.
• Manage to handle complete transition of all expenditure process in times (General exp, Monthly exp ,etc.)
• To assist Administration Manager in communication with outside multi organization.

Functional Skills and Knowledge

• Excellent communication.
• Fast- paced in learning and developing.
• Have a mindset of brand owner and agility for changes.
• Proficiencies in MS office application (E.g., word, excel, power point).
• Demonstrate basic knowledge of principles and techniques of administrative management.
• Demonstrate basic analytical skills and attention to detail.

Education

• Certificate/Diploma in Business Administration, or equivalent

Work Experience

• Up to two years' experience in a similar role.

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference! https://www.dksh.com/careers