Title:  Specialist Procurement Management

Job Summary

Supervise procurement strategy/plans, identification of business requirements, supplier tender process and procurement activities to ensure sourcing of suppliers and stocks that meet business requirements

General Responsibilities

• Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources
• Execute procurement plans that will result in cost savings and greater economies of scale in line with the Group's procurement framework
• Facilitate the gathering of inputs on business requirements/specifications based on sales trends, stock planning/forecasts, etc. Conduct preliminary supplier analysis, aligning it to business requirements that cater to business needs
• Coordinate the supplier tender process, including evaluation, selection, contract negotiation and finalization, adhering to ethical business practices. Execute the contract renewal/discontinuation process
• Supervise the preparation of purchasing documentation (e.g. purchase orders, shipping documents, etc.) and validation of suppliers' documentation. Review documentation that triggers the payment process (e.g. goods received note, payment voucher, etc.)
• Supervise the tracking of orders/shipment progress and check stock quantities/quality/pricing against that agreed. Rectify any stock variances and discrepancies in stock quality
• Prepare purchasing reports (e.g. monthly total purchases, monthly stock position reports, price increase reports, etc.) for accountability purposes
• Facilitate the claim resolutions process, activities and communication. Support Quality Assurance, Legal and management in minimizing liabilities and financial exposure
• Update internal stakeholders on stock variance, quality, delays, stock available dates, etc. and follow up on impending issues to cater to stakeholders' needs
• Work closely with suppliers, shipping and logistics companies, etc. to ensure the accuracy of quantity, quality and timely delivery of stocks

Functional Skills and Knowledge

• Demonstrate good working knowledge and understanding of the business and industry
• Demonstrate good working knowledge and hands-on experience in supply chain management/procurement/contract management/vendor management
• Proven hands-on experience handling SAP and enterprise resource planning (ERP) system (preferred)
• Demonstrate basic research and analytical skills
• Demonstrate fluency in local language and ideally in English, both written and spoken
• Demonstrate appreciation and respect for cultural sensitivities especially in international/cross-cultural interactions
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)

Education

Degree or professional qualification in Business Administration, Engineering, Food Technology or related field

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