Title:  Outbound Invoice Data Entry and Route Planner

JOB SUMMARY

Outbound Invoice Data Entry and Route Planner

Manages input data for outbound and invoicing into our SAP system. The ideal candidates will be highly detail-oriented, with a strong understanding of logistics, inventory management, and SAP functionalities. These operators will support the seamless operation of supply chain processes, ensuring accurate data entry for inventory and transactions

PRINCIPAL DUTIES:

1. Outbound Data Entry

• Record and process invoices for inbound and outbound goods, ensuring alignment with purchase orders and shipping receipts.
• Verify invoice accuracy, ensuring that amounts and quantities match with received or shipped goods.
• Ensure timely processing of vendor and customer invoices in the SAP system for prompt payments and receipts.
• Address any discrepancies between invoice details, purchase orders, and shipment records.

2.  Data Accuracy & Reporting

• Ensure all data entered into SAP is accurate and aligns with company policies and procedures.
• Maintain high data integrity and check for errors or discrepancies.
• Generate and submit regular reports on inventory, shipments, and invoices to relevant stakeholders.
• Assist with any data audits and provide support for operational inquiries related to inbound/outbound shipments, inventory, and invoicing.

3. Route Planning

• In charge on developing daily delivery route planning and records and monitoring of outbound related transactions.

QUALIFICATIONS AND SKILS

• College diploma or equivalent; a degree in logistics, supply chain management, or related fields is a plus.
• 1+ years of experience in data entry, logistics, or inventory management, preferably in an SAP environment.
• Proficiency in SAP ERP and experience with inventory and invoicing modules.
• Strong understanding of logistics processes, inventory control, and shipping operations.
• Attention to detail with a focus on accuracy and data integrity.
• Ability to handle multiple tasks and prioritize workload effectively.
• Strong communication and collaboration skills to work with cross-functional teams.
• Familiarity with Microsoft Office Suite, especially Excel for reporting purposes.
• Ability to troubleshoot and resolve data entry discrepancies.

Work Environment & Physical Requirements:

• Ability to stand, walk, and lift heavy items (as needed).
• Work in warehouse conditions, including temperature variations and noisy environments.
• May require occasional overtime or weekend work based on operational needs