Title:  *Assistant Office Administration

Job Summary

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• Receive incoming mail and calls and forward them to the General Director.
• Welcome new employees on their first day of work.
• Organize and arrange meetings, conferences, and company events.
• Plan, organize, and coordinate internal events and activities as planned or arising under the guidance of the HR Manager (may be outside of working hours). Then, carry out the initial ordering process according to the purchasing process, accounting process, and make payments for company events or as directed by the HR Manager.
• Track, manage, and check administrative data and expenses such as telephone, taxi, courier, stationery, ink, electricity and water, internet, office rental, parking fees, company email groups monthly/quarterly... before submitting for approval.
• Monitor office hygiene, decoration, administrative regulations, equipment use... to ensure a professional image of the company.
• Arrange, manage, and update the seating chart for employees working in the office. For special cases, there will be consultation with the HR Manager.
• Draft documents, announcements, official letters, processes... related to office administration. In special cases, approval from superiors is required.
• Print and issue Drug Introduction Cards (DIC) according to the list approved by the HR Department.

Functional Skills and Knowledge

• Demonstrate basic knowledge of principles and techniques of administrative management
• Demonstrate basic analytical skills and attention to detail
• Demonstrate basic experience in analyzing data and understanding business implications
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken

Education

Certificate/Diploma in Business Administration, or equivalent

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!

Learn more about working at DKSH: https://www.dksh.com/careers

#LI-AD1