Title:  *Administrator, Office Management (Temporary 7 Months)

About the Role

The Administrator, Office Management provides high-level secretarial and administrative support to the General Manager (GM) while overseeing daily office operations in Ho Chi Minh City for Cummins DKSH Vietnam. This role is integral to optimizing the GM's effectiveness, fostering a positive working environment, and ensuring smooth and compliant business operations through standardized procedures.

What You Will Deliver

• Manage and maintain the General Manager's (GM) complex calendar of appointments, meetings, and travel itineraries to optimize executive time and efficiency
• Prepare correspondence, presentations, and reports, including translating and briefing non-commercial Vietnamese documents for approval
• Serve as a key liaison between the GM and Business Leaders (BLs), following up on requests, tracking action items, and proactively highlighting operational risks
• Arrange travel logistics and coordinate transport to support seamless executive operations
• Oversee daily office operations including security, leasing, maintenance, and procurement of office equipment to ensure a well-functioning and productive workplace
• Manage the day-to-day activities and performance of the Receptionist to maintain consistent service standards
• Draft, recommend, and monitor administrative work processes and policies to standardize operations and drive continuous improvement
• Plan and coordinate internal events, team-building activities, year-end functions, and professional meetings to foster a positive and engaging working environment
• Manage the company stamp, legal licenses, and all legal records to safeguard business interests and ensure full regulatory compliance
• Facilitate government relations activities and ensure adherence to established compliance and governance standards
• Administrative duties and coordination tasks as required

What You Bring

• Bachelor's degree in Business Administration
• Minimum 3 years of experience in a similar administrative or office management role
• Proficient in Microsoft Office tools including Excel, PowerPoint, and Word
• Fluent in English, both written and spoken
• High level of confidentiality and trustworthiness in handling sensitive information
• Strong interpersonal, negotiation, and problem-solving skills
• Results-driven with high attention to detail and accuracy

Why Join DKSH

At DKSH, we help companies grow in Asia and enable people to perform at their best. You will be part of an organization that values accountability, collaboration, and long-term partnerships. We offer a dynamic environment where your contributions are visible and where you can build a meaningful career in Business Support.

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