Title:  Assistant Project Admin

Job Summary

Assist in activities on new projects and coordinate project portfolio. Supervise administration and support services in projects to ensure activities are effectively implemented

General Responsibilities

• Support superior in managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources
• Coordinate overall administration project portfolio progression, track resource utilization to ensure projects meet objectives/timelines
• Compile project requirements based on stakeholder needs and expectations. Communicate potential issues to all affected departments in a timely manner
• Monitor project plans and tasks in accordance to agreed timelines. Prepare communication documentation as part of the project management activities
• Ensure necessary paperwork is completed, signed and approved by stakeholders throughout the project process
• Ensure delivery of administration project within timeline, consistently meeting and exceeding customer expectations
• Track budgets, targets and administration project's cost
• Ensure project activities are in compliance with project management processes and guidelines
• Provide and give explanation to stakeholders on project requirements and progress/status updates
• Maintain communication with stakeholders to ensure complete satisfaction on projects/services, as well as to collect feedback for future improvements

Functional Skills and Knowledge

• Demonstrate knowledge in project management or PMP certified
• Proven advanced numeracy and excellent quantitative analysis
• Ability to produce graphic representations of analytical data for presentations
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English is preferrable, both written and spoken

Education

Diploma or certificate in Business Administration, or equivalent